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Online meetings made easy in Primary Care

Course: https://mailchi.mp/91c7c41991ed/videoconferenceprecourse

 Why have online meetings

• Transport / distance
• Time
• Remote/home working
• Disability

Types of meeting

• Online
• Hybrid
• F2F

Advantages

• Obvious -- cuts out travel time and parking -- but these can be big issues
• Increases attendance, reduces the cost
• People can watch the recording if they couldn’t come -- don’t even need to be available at the time of the meeting
• Actually superior experience in some aspects -- can hear well, shared screen for content, slides, cocreation in documents -- these don’t need to be big meetings… 
• Sometimes you are enhancing or replacing a big meeting.
• But can replace smaller meetings and telephone calls

 

What equipment do you need for an online meeting? Online Meetings for Primary Care  

You can start and host a meeting with just your laptop with webcam or tablet

If you just want to get started and give it a try. But if you want to run an effective hybrid meeting:

Host

• Space -- regular or ad hoc
• Online meeting system: Zoom -- https://bit.ly/eGPlearningZoom
• Data -- 2gb broadband minimum 3G
• Laptop/ desktop ideal:
  • Processor: minimum with 1ghz processor (however I would recommend at least an i3 2 ghz processor or higher)
  • Memory: 2gb ram minimum 4gb ram ideal or more.  
  • Hard drive space: If you want to record your meetings then you will need approximately 1gb hard drive space per hour of meeting time recorded. 
• Webcam
  • Logitech C920HD- https://amzn.to/2m7y7vd
  • Owl meeting hub: https://amzn.to/2RlxKcZ
• Microphone
  • Omnidirectional: https://amzn.to/2m7wGwP
  • Blue Yeti Microphone: https://amzn.to/2nOYwOV
• Projector or TV
• Speaker
  • Beetron: https://amzn.to/2slrqbB
  • Anker Soundcore 2: https://amzn.to/30LXItm
• Stands
  • Gorilla pod- https://amzn.to/2OmDpOz
  • Manfrotto tripod: https://amzn.to/2n7sVHQ
  • Switchpod: http://bit.ly/2RFche6
• Connectors
  • USB 3.0 multiport: https://amzn.to/2n9f7MY
  • Hdmi
  • Usb cables: https://amzn.to/2nJvWhC
  • Mini display port: https://amzn.to/2IVJE8Q

 

Attendee

• Smartphone or tablet
• Headphones

Course: https://mailchi.mp/91c7c41991ed/videoconferenceprecourse

Other rolesChair

• Keep timing of the meeting, 
• Agenda
• Coordinates people in the meeting room. 

Coordinator

• Ensures the tech works
• Screen share
• Coordinates online attendees -- hands up!
• Chat

Recorder

• Keeps minutes -- separate or on screen
• Action log

Checklist: https://drive.google.com/file/d/1FUo18oEnft1AcSj2lQ5xAox-a10S70vv/view?usp=sharing

EtiquetteBefore

• Switch off distractions, notice