Episode Details

In this episode, Ed Darrah joins the show and describes how to streamline your private practice using G-Suite. Ed reveals which G-Suite tools are HIPAA and BAA compliant. After loads of trial and error, Ed is here to describe what he now knows about using G-Suite to streamline and make your practice as efficient as possible!

Edward Darrah is a Licensed Professional Counselor in the state of Pennsylvania. Additionally, Edward holds board certifications in Counseling, School Counseling, and TeleMental Health. Edward founded Edward Darrah Counseling & Athlete Wellness Consulting in 2015, providing mental health and sport performance services within the greater Philadelphia area. Edward is currently a full-time staff member at Temple University, where he serves as a mental health and performance counselor.

Ed started to look at potential ways to streamline his practice. G-Suite is a HIPAA compliant platform, and it was very familiar to Ed because he uses it for personal work. Ed learned how to interconnect all the tools to use within his healthcare facility and transmit healthcare data. It was a lot of trial and error to connect the pieces. But once Ed became familiar with what he wanted to do, it became his primary EMR.

Ed was looking at his return on investment, and he was pouring money into an electronic medical record that is well known, but his patients were not using a lot of the features that Ed was paying for. They didn't sign into the portal, and they didn't manually schedule appointments. Plus, his patients didn't use the messaging system. Instead, they often chose text message or email as primary communication, all things that didn't fit into this software. The most significant difference between an EMR that you pay for monthly is that once you create that account, everything's there for you – forms are there for the scheduling and billing. The optimization is undoubtedly there, especially if you take insurance, which will be the most significant piece.

EMR will undoubtedly give you an advantage if you're doing insurance claiming. In contrast, an out of pocket provider might find that of the features and customization, the product might not technically meet all your needs, or you might not need everything. So, you might be overpaying on your subscription. Ed realized that maybe there's a better way. With G-Suite and some of the third party add-ons, he found you're able to build a robust system, and he doesn't call it an EMR because it doesn't do everything, but it does allow you to run your practice pretty efficiently at a low cost. Providers that are working part-time or even providers working full-time need to maximize their profits.

Not many EMRs are going to have such a robust cloud search, like Google, that's what they specialize in. So, if you were putting your documents into your drive, you can go into a patient's folder and narrow it down. You can type in medication and then bring up the notes on that medication in seconds. So, in terms of paper and being able to access data, it makes sense to use both to allow more consistency and streamline that care.

Within G-Suite, they have what they call the marketplace. The marketplace offers what we're calling add-ons from companies that have other tools that G-Suite might not provide. They can add different applications like Google Forms or Google Docs to allow for different types of customization and accessibility. You have to make sure that the companies that you're integrating with your G-Suite account are compliant. You need to go on their sites and look at their privacy policies if they offer a BAA. Then, make an informed decision.

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