Episode Details
Back to EpisodesWhy Use Three Tools When One Could Do It All?
Description
This week, how do your task manager, calendar and notes fit together in a time management and productivity system?
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Episode 277 | Script
Hello and welcome to episode 277 of the Working With Podcast. A podcast to answer all your questions about productivity, time management, self-development and goal planning. My name is Carl Pullein and I am your host for this show.
A frequently asked question is how does everything fit together? By that what is meant, is having three separate productivity tools too much for something as simple as being guided toward what needs to happen next?
On the surface it might well look like that. After all, why use three tools when one tool could do it all. Your calendar, could easily manage your appointments and tasks and quite a few task managers have tried this by integrating with the mainstream calendar apps.
However, what is missed is the ability to compartmentalise. To be able to quickly see the big picture of your day and then to drill down deeper to the micro level and make decisions about what you can or should be doing with your time at that moment.
So, that is what we will be looking at today and to get us started, let me hand you over to the Mystery Podcast Voice for this week’s question.
This week’s question comes from Andy. Andy asks, Hi Carl, I’m struggling to understand why I need to use a to-do list and a calendar. Everyone seems to talk about this but why not keep everything you need to do on your calendar and dispense with using a task manager?
Hi Andy, thank you for your question.
The truth is you do not need a task manager at all. When I began my time management journey, I used an A4 desk diary that showed a week over two pages. When open on my desk, that diary showed me the whole week at a glance.
At the bottom of each day, there was sufficient room to add a few tasks and that is exactly how I used it. Appointments in their allotted time and to-dos written out at the bottom of each day. It worked brilliantly for over fifteen years.
However, with that said, digital tools have made somethings a lot easier. For ins